The use of negotiation software such as Ratefinder has proven itself because it significantly simplifies and professionalizes the entire framework agreement process for hotels and companies. Instead of working with countless Excel spreadsheets, individual contract versions, and different terms and conditions, Ratefinder ensures a clear structure and comparability. The software standardizes offers, general terms and conditions (GTC), and pricing conditions, creating a transparent, efficient, and audit-proof process.

The result: less manual effort, fewer potential errors, and noticeable time and cost savings in strategic event purchasing. 

The Ratefinder software allows you to define all relevant contract parameters centrally and according to your individual specifications. These include contract terms, trade fair periods, service components such as overnight stays, breakfast, or conference packages, as well as cancellation conditions and the desired hotel list.

These settings are stored once and form the basis for all subsequent negotiations and comparisons. This makes the entire process efficient, transparent, and comprehensible for all parties involved. 

Using the Rate Finder in combination with the Enterprise Solution is worthwhile because it allows you to achieve maximum transparency and efficiency in event purchasing. With just a few clicks, you can invite all relevant hotels to submit their offers in a uniform and comparable manner. If you have also stored your preferred partners or framework agreement hotels in the MICE portal, you benefit twice: these are marked as framework agreement partners in the customer shop, the agreed rates are automatically stored and visible to all event planners.

This ensures that the correct prices are always taken into account for inquiries and your purchasing remains standardized and secure throughout.  

Framework agreements require uniform terms and conditions (T&Cs) and cancellation policies to ensure transparency, comparability, and tax clarity. Different flat rates and varying service packages often lead to discrepancies on the part of companies, both in terms of price structure and in the evaluation or taxation of the services offered. Without uniform principles, there is no clear comparability, no price transparency, and no traceable savings, as savings cannot be clearly identified.

Uniform terms and conditions and cancellation policies, on the other hand, create a reliable, legally compliant, and efficient basis for your framework agreement negotiations. 

Uniform conference packages create uniform parameters between hotels and offers. Clearly defined service packages, such as room rental, catering, or technology, make costs transparent and offers directly comparable.

They also enable a structured and transparent tendering process for awarding contracts, providing companies with a data-based decision-making basis and enabling them to achieve fair, market-driven conditions.

The automatic mapping of savings makes cost savings immediately visible, for example by comparing previous year's rates or the difference between initial and follow-up offers. This level of transparency would not be possible manually in such detail and speed, as the effort involved in processing large numbers of incoming offers would be too high and prone to errors.

Automation makes savings precise, traceable, and visible in real time, providing companies with an ideal basis for strategic purchasing decisions.