Secure event purchasing and flexible event management

With the digital booking platform by MICE Portal

Secure event purchasing and flexible event management

With the digital booking platform by MICE Portal

A platform for everybody: Search, find, book and bill MICE events (meetings, incentives, conventions, exhibitions) bundled on the MICE Portal booking platform. We help companies to manage events digitally, efficiently and across teams.

With our powerful software, companies can manage the entire planning and booking process for meetings, conferences, trade fairs and incentive trips on a central platform by registering free of charge at. From quote creation and participant registration to invoicing – MICE Portal offers comprehensive solutions that save your company resources such as time and money in the long term.

Good to know: With the Ratefinder, you can find the best price for your event in no time at all. Use the software for bundled negotiation of framework agreements.

Functionality of the booking platform

Simplify the planning, booking and billing of events

Interface for Enterprise Resource Planning (ERP)

Interface for ERP interfaces for importing data from external sources

Details

Interface to systems such as SAP, ARIBA, Coupa, cxml etc.
Interface for the automatic creation of the PO (purchasing order) incl. service item and tax statement in the ERPsystem
Additional transfer of G/L accounts and tax keys
Automatic posting after going through the approval process in ERP

Purchasing agent (AI)

AI-supported assistant that guides you through the purchasing process

Details

Rule-based offer labeling (flags according to traffic light logic) can be used in the approval process
Up to 3% savings

Approval processes

Approval processes for secure collaboration between multiple departments

Details

Fine-grained approval process based on offer limits, user groups and procurement officers
Multi-stage approval process

Analytics and reports

Comprehensive data analyses and customer evaluations via drag-and-drop

Details

Dashboard with real-time data to analyze event volume
Drag-and-drop reporting

Enforcement of framework agreementsincluding prices

Contractual commitment to the jointly negotiated conditions

Details

Automatic application of framework agreements in the bidding process

General Terms and Conditions of Purchase (GTCP) and flat rates

Conditions and flat rates for event purchasing always in view

Details

Storage of the companys' general purchasing conditions as the basis for every contract
Automatic use of predefined service flat rates for all requests
Comparison of offers
Transparent cancellation conditions

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You can also benefit from...

High security standard

We use the latest encryption technologies and secure data transmission to protect all your information. We also attach great importance to continuous security updates and strict access controls.

Efficiency and cost savings

By automating processes and taking advantage of economies of scale, companies can save up to 30% in costs when organizing MICE events.

More transparency

With our intelligent data analysis and reporting functions, customers have an overview of bookings, budgets and key figures at all times.

Cross-team management

Smooth collaboration across different departments. Thanks to clear communication channels, fine-grained role allocation and central coordination on the platform, we enable all team members to work together efficiently and exchange information quickly.

Digital MICE booking platform

Discover our MICE Portal now for optimized event purchasing

MICE for companies

(From 50 events per year)

Book an appointment and benefit from the wide range of features in MICE purchasing with tailor-made interfaces.

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MICE for event planners

(Independent of the booking volume)

Discover Public Portal

Simplified event purchasing for more than 450 customers throughout Europe.

FAQ

When does it make sense for companies to have their own portal?

Companies should think about an in-house MICE Portal in their own CI, including purchasing guidelines and direct connection to systems such as SAP, as soon as they regularly organize around 50 events per year.

What does the MICE booking platform cost?

The use of our MICE booking platform is generally free of charge. Separate costs will only be incurred if you require individual adjustments or additional programming that goes beyond the standard. We will be happy to discuss these with you personally and prepare a customized offer. Book an appointment with our MICE experts.

How do you integrate your own portal?

A dedicated MICE portal is ideal for companies that organize events at regular intervals and more than 50 MICE bookings per year. This allows processes to be standardized, several employees to be involved and the entire event purchasing process to be managed centrally.